General Access Protocols for WOSSAC
Access ModelsService Charges
Liability
Copyright
1. Access Models
Two access methods apply for users of the WOSSAC archive; ‘pay as you go’ and ‘subscription’. Four user categories are identified and differing cost structures are applied to each of these. Note that determination of the user-category for any given application to the archive is at the ultimate discretion of the WOSSAC team. The categories are as follows:
- Commercial users (e.g. environmental consultancies)
- Government users (e.g. ministries, departments and agencies)
- NGO users (e.g. Development Charities)
- Bona fide personal researchers (e.g. University researchers or personal authors)
Costs are levied in order to ensure the future sustainability of the archive, but are made on a cost-recovery basis only. In the event of funding being obtained to support the development and upkeep of WOSSAC, these prices will be reviewed. WOSSAC is not a ‘lending library’. It is not WOSSAC policy that items held within the archive be removed physically from Cranfield’s facilities. This is to protect the integrity and organisation of the archive. To gain access to the archive materials, a request form must be completed which allows identification of usage conditions, costings and copyright implications.
To proceed to access WOSSAC, please see our contacts page. Please indicate your full contact details, your affiliation, the intended purpose of your usage of the materials sought and the article number(s) required. We will contact you to advise how to proceed.
1.1. Pay-As-You-Go
A sum is paid, providing one day’s on-site service/portal access to the WOSSAC archive within Cranfield’s normal office hours. As a part of this, and respecting Copyright, up to six items may be duplicated.
| Costings | GPB Sterling |
|---|---|
| Commercial users | £ 350 / access |
| Government agencies | £ 350 / access |
| NGOs | £ 150 / access |
| Bona fide personal researchers | £ 150 / access |
Note – the costings above are indicative only. Access conditions and costs will be determined on a case-by-case basis after consultation with the WOSSAC team.
1.2. Subscription
A sum is paid, providing up to ten calendar annual daily on-site accesses to the WOSSAC archive within Cranfield’s normal office hours. As a part of this, and respecting Copyright, up to six items per access may be duplicated (60 in total). Additional accesses within the year are charged as per the appropriate Pay-As-You-Go rate, but with a 30% fee reduction.
| Costings | GPB Sterling |
|---|---|
| Commercial users | £ 2,500 / ten accesses per annum £ 245 / access thereafter |
| Government agencies | £ 2,500 / ten accesses per annum £ 245 / access thereafter |
| NGOs | £ 1,000 / ten accesses per annum £ 105 / access thereafter |
| Bona fide personal researchers | £ 1,000 / ten accesses per annum £ 105 / access thereafter |
Note – the costings above are indicative only. Access conditions and costs will be determined on a case-by-case basis after consultation with the WOSSAC team.
1.3. Payment
All costs are given in British Pounds GBP / Sterling, exclude Vat where applicable and are subject to change.
Please contact us for quotations and for details of making payments.
2. Service Charges
WOSSAC Users may require additional services related to the archive from Cranfield University. The indicative prices for these services, subject to review, are indicated below:
2.1. Courier Services and Materials Transfer Costs
To dispatch an average size duplicated report and/or a folded duplicate map and/or CD-ROM via a courier service. Cranfield University use the courier TNT. The courier service is subject to TNT’s terms and conditions.
| Indicative Prices | GPB Sterling |
|---|---|
| Next day UK service: | £ 35.00 |
| Same day UK service: | £ 75.00 |
Costs for outsize items and International courier services are available on request. Note that original items cannot be transferred, this service relates only to duplicate copies. Duplication costs are listed below. Smaller packages may be dispatched by Royal Mail at their appropriate standard First Class rates.
2.2. Small Size Scanning Services
To scan report and map items from the WOSSAC Archive, creating a digital impression saved to an ISO CD_ROM. This media will then be mailed or transmitted electronically to the recipient when completed. Courier and Mailing costs are listed above.
| Service | GPB Sterling |
|---|---|
| A4 Textual Reports: | £ 50.00 / each 50 pages ISO A4 or part thereof |
All page impressions are scanned to 1 bit depth, black and white TIF format images with the whole then converted to Adobe Portable Document Format (PDF). Reasonable effort shall be made to capture coloured pages in an appropriate colour raster image format. Pages larger that A4 may be supplied in A4 parts.
2.3. Large Size Scanning and Plotting Services
To scan and plot large format copies of report and map items from the WOSSAC Archive, creating a digital impression if required, saved to an ISO CD_ROM. This media will then be mailed or transmitted electronically to the recipient when completed. Courier and Mailing costs are listed above.
| Service | GPB Sterling |
|---|---|
| Scanning up to A0 Map size: | £ 40.00 / sheet |
Map sheets up to ISO A0 shall be scanned to 24 bit depth colour compressed TIFF format.
Plotting can be undertaken up to A0 in size on a range of media types, costed as follows:
| Service | GPB Sterling |
|---|---|
| A0 Heavy Coated paper: | £ 55.00 / sheet |
| A0 High-gloss Photo paper: | £ 60 / sheet |
| A0 Film: | £ 65 / sheet |
| A0 Tracing paper: | £ 55 / sheet |
Discounts for multiplescans and plotted copies are available. Courier and Mailing costs are listed above.
2.4. Photocopying Services
Photocopy facilities are available for WOSSAC users for a page impression cost as specified by Cranfield University library. Monochrome (ISO A4/A3) and colour (ISO A4) copying facilities are available.
| Monochrome Copying | GPB Sterling |
|---|---|
| A4 | 0.04 p / sheet |
| A3 | 0.06 p / sheet |
| Colour Copying | GPB Sterling |
| A4 | 0.40 p / sheet |
| A3 | 0.80 p / sheet |
These prices are based upon a visitor to the archive undertaking the copying themselves at Silsoe. All prices given here are subject to change at the discretion of Cranfield University. Other services can be priced as required on request. Such example services include GIS image georectification, photocopying and binding and colour plotting to ISO A0.
2.5. GIS, Database and Related Services
Cranfield University can offer a range of GIS and data processing options for users of the WOSSAC archive. Services and prices are available on request. Examples of GIS work include image georectification, data format conversion, geoprocessing and custom map and poster production up to A0 size, lamination and binding.
A further service offered on request involves WOSSAC staff undertaking custom archive searches and reviews of a given topic or locale and reporting findings and recommendations.
3. Liability
While Cranfield will use it best endeavours to ensure the safety of the WOSSAC collection or the WOSSAC archive and shall make every effort to protect and preserve the material contained therein, however Cranfield can accept no liability for loss or damage to the said collection or archive whatsoever or howsoever caused unless caused by it’s wilful intent or negligence. In the event that Cranfield is held to be liable for any loss or damage by operation of law such liability shall be limited to £500,000 in the aggregate.
Cranfield can accept no liability, for any claim, demand loss or damages resulting from or arising out of any claim asserted against it by any third party’s use of the WOSSAC collection or archive and or any product or process based on information contained in the said collection or archive.
4. Copyright
Commencing in January, 2004, Cranfield University's 'World Soil Survey Archive and Catalogue' (WOSSAC) project aims to develop an archive and catalogue of all substantial soil surveys and reports made overseas, with particular reference to those by British companies and personnel, to provide a safe repository for endangered copies, and to make the accrued information available for consultation by interested parties.
Every effort is taken to respect the Copyright of the materials within the WOSSAC archive, where identifation of the holders of the Copyright is clear, and to contact, where possible, the originators.
Whilst such effort has been taken to contact the originators and Copyright holders of the articles held in WOSSAC, if you believe you are the Copyright holder, or know of the Copyright holder, please contact the WOSSAC office via our feedback page (please indicate the item reference number concerned).
Cranfield implies no transfer of Copyright or ownership to persons using the Archive resources. Cranfield advises archive users to respect Copyright and to either use materials for their own persona reference, or where used,to do so with full acknowledgement and citation details.
Errors and omissions excluded